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LBL coll. meeting council meeting

Updated on Thu, 2020-04-16 14:44. Originally created by videbaks on 2020-01-21 12:06.
Star Mgt plan.

As per bylaws the new team has send the mgt plan outlining how they plan to divide the co-spokesperson responsibilities.
In addition the council will have to approve the deputy-spokeperson, but no other persons in the team.

"Dear Olga, Council members
 
    We thank again the Council for their recent endorsement of us as the new Spokespeople of STAR. We are planning to formally take over from the current management team on May 1, and are therefore writing to ask for the Council's approval of our proposed management team and division of responsibilities of the Spokesperson's office as outlined below.
 
We propose Xin Dong (LBNL) and Ken Barish (UC Riverside) as our deputies, in addition we would like to appoint Rongrong Ma (BNL) as the PAC and Takafumi Niida (University of Tsukuba) as deputy PAC.  Now that the forward upgrades are approved and under construction, we do not propose to have an upgrade manager to oversee ongoing and help drive new upgrade proposals, rather we will keep in close contact with the individual forward subsystem managers. As we outlined on star-mail we are also forming a new software management team to operate in a similar fashion to the current operations management team. 
 
As we stated in our candidacy statement, Helen will focus on publication and presentation issues, physics working group convener assignments, beam use requests, and collaborative and analysis meeting organizations, while Lijuan will focus on day-to-day operations of the STAR experiment, shift allocations and sign-up, detector upgrade design, construction, and commissioning, and new institution membership and withdrawal requests. We encourage all members of the collaboration to contact both of us with questions and/or comments.   We are already in regular contact to discuss collaboration issues with the goal of speaking publicly with a "single voice" on all issues. We will both attend meetings with the Council, BNL management, and outside agencies whenever possible. If one of us cannot attend a particular meeting, we will make sure to discuss  issues before the meeting, and then update each other on the outcomes. 
 
Thanks
 
Lijuan and Helen"



One of the discussion points was a proposed "code of Conduct" for STAR. Aproposal was presented by Renee Fatima. Based on discussion at the meeting
it was iterated to and was send to council for comments and discussion.
The draft one page plus other examples are in the attached pdf file.

As in the e-mail from Olga 
"There still several action items left for us from the last Council meeting, one of them – we have a motion on the table to approve adoption of the Code of Conduct policy for STAR. The motion had a second, and we agreed to continue the discussion (and the vote) online.  I would like to ask Renee and Rosi who put forward the COC proposal to please post the latest version of the text to the Council list so that everyone can comment.
"


I invite you to comment, have suggestions  this on this list

---


Background for agenda point on instirutions:


I like to have a discussion at the upcoming council meeting on a subject brought up in a couple of different ways within the BNL group, as well as with outside people.
Could it please be added to agenda.

The issue at hand is that is actual two-fold:

In the last couple of years STAR has admitted many small groups with council seat and with the nominal  2 Ph.D. and we have two similar applications so far for this year. 
There should be a mechanism to access how well this is working. Are the groups living up to the commitments? Do they contribute well to STAR? Do the groups need help to integrate in STAR activities?
We could ask groups to report within1-2 years to report activities and issues. There should also be consequences if commitments are not fulfilled.


There are several groups that still have STAR council seat and voting rights, but falls into one of the categories
a)     They fall short of the 2 Ph.D requirement
b)     They do not fulfill the stated goal as per bylaws of contributing to the STAR program. There are group(s) who have done nothing for STAR in a long time.

In regard to a) we should consider if such groups should rather be associated with another group i.e. losing voting right, but still being listed on publicatiosn with their home institution as is the current practice for associated groups.
In regard to b) we could add to the bylaws procedures to remove institutions after review and council input
I suggest that we establish a committee to consider this and come with a report within 2 months and with follow-up at the following council meeting. The bylaw committee needs to be involved.
_____
__________

STAR COUNCIL MEETING IN LBNL

Saturday, March 14, 2020 (6 pm – BNL)
The final ageanda is attached

 

- An application of membership has been forwarded from STAR mgt

" Dr. Raghunath Sahoo from IIT Indore has approached us to join STAR. STAR management has discussed this application and we are in  full support. Attached to this email is Raghunath's written application. Raghunath has indicated that he is interested in discussing with the Council at the March meeting in LBNL, but it is of course up to you and the Council to decide how to proceed."

-- From Sonja Kabana

My position is permanent full professor position and

I am the first person starting HEP in this University.

 

There is not much to find on the webpoage of UTA.

 

In Chile they have already 3 very strong Universities in HEP in Santiago and in Valparaiso (center of Chile) and

they wanted to start new HEP group in the North of Chile which is supposed to work with the other 3.

 

From the very begin it was clear that coming there I would collaborate closely with the

people I know from previous years (europeans and americans I know) 

buidling strong collaboration with these other chilean Universities which are already leaders in Chile in HEP experiments.

 

We are members also of the Universidad Andres Bello 

in Santiago and we will be based all in Santiago for the first years.

I am also member of CCTVAL in Valpariso (a center for funding).

 

Right now we are 3 members in the HEP UTA group and a 4th is coming soon.

 

I keep my permanent Prof. position at the University of Nantes and I am

in unpaid leave from Nantes for 2 years which can be renewed. 

 

Please find attached an updated version of the application.

 

If you like to see something on HEP in Chile please look the

webpages of Universidad Andres Bello and Universidad Tecnica Federico Santa Maria where we are also members.

This is the scientific environment in which we will be working.

 

My connection to Chile was via (non-chilean) people I know since long time and which moved to Chile.

 


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