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Author Tools (old version)

principle author tools

This page is provided as a resource for principle authors of STAR papers to aid in the manuscript submission process. See also the links to the left.

the star internal review process

Once the GPC Chair has informed the Collaboration management that the paper has been signed-off by the GPC and is ready for Institutional review the Collaboration management will send the PA dated versions of the STAR author list and acknowledgements for inclusion in the paper draft. At this point the author list and acknowledgements for the paper will be frozen, except for modifications requested by Council members that have been approved by STAR management. It is strongly recommended that PAs prepare the data tables, to be uploaded to HepData, before a paper is announced to RHIC.

Godparent committees, maintained by Rongrong Ma

steps to submission

The following steps should be completed when submitting a paper to a journal. This assumes that one week has passed since the announcement and abstract to the other RHIC collaborations, and that Collaboration management has approved the submission:

1. Look up the relevant PACS code(s) for your manuscript and update your LaTeX file with these. At the very least, the PACS code 25.75.-q ("Relativistic heavy-ion collisions") probably applies to most STAR papers.
    
2. Submit the LaTeX file, figures and author.xml to the arXiv.org e-Print archive (instructions). The arXiv license "CC BY-NC-ND" should be selected. If you haven't registered previously with arXiv, you will need to do so (register). Papers submitted on weekdays before 4:00 p.m. EST/EDT will be available to the public after 8:00 p.m. and included in the next weekday's morning announcement.
    
   Note: When submitting the e-Print, please copy the plain text version of the author list and paste to the Author(s) form field.
    
3. Submit the manuscript to the journal. Extensive guides exist for each journal.
   
   • For many journals it is possible simply to submit the arXiv e-Print reference for the paper (i.e. 'nucl-ex/0312009’). It is recommended that you do this if possible as this is the easiest, and least error prone approach.
   • If you haven't registered previously with APS Journals you will need to do so (register).
    
4. Send an email to STAR-papers informing the collaboration that the article has been submitted and supply the paper title, e-Print, and journal information.


5. PAs should send to the PAC arXiv paper password and journal reference number after submission.


6. Send the figures in pdf format to the PAC.


7. Once a paper is submitted, an entry will be created on HepData. The PA will be assigned as the uploader and the GPC chair as the reviewer. Then the PA uploads data tables to HepData, and the GPC chair reviews and approves them. 

the journal review process

If you are the submitting author and contact person for a STAR paper that is being reviewed by a journal, there are a couple guidelines to follow:

• Based on STAR's publication policy, referees' reports should be forwarded to starpapers (e-mail) upon receipt. When follow-up is required, the principal author(s) and GPC should distribute their response to the referees and the revised manuscript to the collaboration (again on starpapers) prior to resubmission. The Spokesperson will provide guidance in the process and will adjudicate any conflicts.
   
• Also, it is good practice to update the paper's supporting documents page on the web with referee reports, Collaboration responses, and updated versions of the paper.

upon acceptance

• Once the manuscript has been accepted inform star-papers.

• When you receive the proofs forward them to STAR management who will check the formatting of the author list and acknowledgements. The PA is responsible for checking the rest of the proof. Please pay particular attention to the figures as these are occasionally altered in the formatting process.

• Prepare a brief article (one figure, < 1 page of text) that will be posted on STAR front page. This should highlight 1-2 key results of the paper. A link to the article will be provided so no need to go into analysis details, the goal is to have a brief report that a non-specialist can read and gain some understanding of the new results from STAR.

• When you receive notification of the articles publication forward the announcement to star-papers.

• You can sign the copyright form on behalf of the collaboration, if you have further questions related to the journal’s copyright release forms please contact the PAC.

• If the journal asks for a contact email to publish with the article please 
  use "star-publication@bnl.gov" and not your own personal email address.