STAR Management Document

This tree contains STAR Management related documents.

Management Team 2014--2017


BES Milestones


Dear RHIC Spokespersons:
I am writing again to update my request for the beam use requests for the coming RHIC runs.
In consultation with the Office of Nuclear Physics we have decided to make a change to the future RHIC run schedule. Specifically, we now plan to run RHIC in both FY16 and FY17, followed by one year (FY18) without a RHIC run during which the low energy RHIC electron cooling (LEReC) system will be installed. The high statistics Beam Energy Scan II is then planned for the years FY19 and FY20. The modified plan will allow for a less aggressive schedule of the LEReC project. It will also relax the conflict between the heavy ion and spin physics programs of RHIC that remained unresolved at last year’s PAC meeting.
I request that you submit the annual beam use requests by May 19, 2015. The BURs should be for a 22-week RHIC run in FY16, and either a 15-week or a 22-week RHIC run in FY17.
I also ask the STAR Collaboration to present the iTPC proposal to the PAC and to provide an update on experimental efforts aimed at exploring possible phenomenological manifestations of the chiral magnetic effect.
Both collaborations should present a tentative schedule for the release of results from the data taken in runs 13 and 14 (p+p, Au+Au 15, Au+Au 200, 3He+Au).
Thanks, Berndt

From: Mueller, Berndt 
Sent: Thursday, October 23, 2014 11:53 AM
To: Xu, Zhangbu; Morrison, David
Cc: James Nagle; Dunlop, James C; Karsch, Frithjof
Subject: performance milestones
Dear RHIC Collaboration spokespersons & Frithjof:
I received a "heads up" from Jim Sowinski that a main scientific performance milestone for nuclear physics in FY15 will be the completion of the analysis of the 15 GeV Au+Au data from Run 14 and the connection of the BES data with lattice QCD calculations. Here is the statement in more detail (Jim's words in blue):
“FY15:  Measure bulk properties, particle spectra, correlations and fluctuations in gold + gold collisions at Relativistic Heavy Ion Collider (RHIC) to search for evidence of a critical point in the Quantum Chromodynamics (QCD) matter phase diagram.”
We recognize that significant progress has been made in finalizing and collecting the results from Beam Energy Scan I to make the case for BES II.   In evaluating this goal we will primarily be looking at producing results from the 15 GeV run carried out last year.   Other efforts that might contribute towards this measure could be results from the fixed target data taken last year and theoretical efforts such as progress towards better connecting measurements to QGP properties or extending LQCD calculations toward finite chemical potential.
It will be important to have tangible results to point to by the end of September 2015. To me this looks eminently doable and desirable in view of the Quark Matter 2015 conference in Kobe.
Let me know if you have any questions.


Organization Information

The following information is available about the STAR organization. Click on any of the following topics.



Statement of Support for Continued STAR Running post BES-II

Official letter from BNL Lab. management, Nov 2017

STAR Beamtime Requests

STAR Council information

Archived Collaboration Lists
The STAR Collaboration list of members
MEMO on Collaboration Institutional bylines (10/22/2015)

STAR Shift Plan
The STAR Collaboration shift policy (posted 11 July 2001)


2001 original bylaws

Revised Sections II and III 28 November 2001


I. Collaboration Membership

  1. Members

    Scientists, graduate students, engineers and other technically-oriented persons intending to make a significant contribution to this collaboration over a period of a least one year are eligible to be members. Members of other RHIC collaborations will not be members of this collaboration without permission from the Council.


  2. Institutions

    Institutions (universities or laboratories) are admitted to the Collaboration by the Council upon recommendation of the Spokesperson. Normally an institution will have at least two Ph.D.s who are eligible to be members. Each institution is responsible for its list of members and for designating a contact person who will receive and disseminate collaboration information within that institution.


II. Council

  1. Membership

    The Council will consist of one member from each collaborating institution who will represent the membership from that institution. Institutions are admitted to the Collaboration by the Council upon recommendation of the Spokesperson and upon receiving an affirmative vote of at least 75% of the Council. Each institution will select its representative. Institutions may also be admitted to the Collaboration without Council membership. Such an institution should be affiliated with another institution which has Council membership and may be given its own Council membership at a later time by a vote of the Council. The Spokesperson and Deputy Spokespersons will be ex-officio members of the Council. The Council may add extra members.

    Younger members of the collaboration will be represented by up to three at-large Council members with no more than five years experience beyond the Ph.D., at least one of whom should be a graduate student. Candidates for at-large positions can be either self-nominated or nominated by others after a call for nominations by the Spokesperson. The at-large representatives will be elected by those members of the collaboration with no more than five years experience beyond the Ph.D. Elections should take place at least every two years.


  2. Function

    The Council will deal with general issues which concern the collaboration. Examples include the organization and governance of the Collaboration, adoption of the bylaws and amendments thereto, the policy on admission of new members and institutions to the Collaboration, and publication policy. In addition, the Council is responsible for election of the Spokesperson and for approval of Deputy Spokesperson appointments.


  3. Governance and Meetings

    The chairperson of the Council is elected by majority vote of the Council from among its ranks. The term of office is two years, and is not renewable. At the end of the Chairperson's first year in office, a deputy is elected who will become the chairperson's successor. After the end of the chairperson's term of office, the chairperson will serve yet another year as deputy.

    Normally, Council meetings will be held during collaboration meetings. At the discretion of the Council Chair, additional meetings can be called with at least two weeks notice. Any Council member unable to attend a given meeting can name a substitute representing the same institution or group. All Council meetings will include a closed session, without the Spokesperson and Deputy Spokesperson(s) present. Elections by the Council, of the Spokesperson or Council Chair or Deputy Chair, must be announced publicly to the entire collaboration at least two weeks in advance of the meeting at which the elections will take place.


  4. Voting

    The Council will make decisions on all issues except elections and admission of new institutions based on a simple majority of all voting members. Any member may call for a secret ballot. Votes on adding extra members, admitting new institutions, or amending these bylaws must be announced ahead of time. Proxies to the Council chairperson are allowed for non-election votes, as are electronic meetings and ballots.

    Voting for Spokesperson will be carried out by secret ballot, and without proxies, at publicly announced Council meetings. A quorum of 60% of Council members must be represented at the meeting for a valid vote. A candidate for Spokesperson can be elected in the first round of voting only if he or she receives more than 50% of all votes cast, including abstentions. If no candidate obtains this absolute majority, runoff rounds will be conducted for the top vote-getters until one candidate obtains more than 50% of the votes cast, not counting abstentions. The re-election of a sitting Spokesperson requires a 2/3 majority of the voting representatives present at the meeting.

    Candidates for Spokesperson can be nominated by any member of the collaboration. An ad hoc nomination committee consisting of the Council Chair and two Council members appointed by the Chair will solicit nominations at least 30 days before the election, and will prepare and oversee the ballots.


III. Spokesperson

  1. Selection

    The Spokesperson is elected by the Council and serves at its discretion. The normal term of office is 3 years, renewable with a 2/3 majority of the voting Council representatives present at the meeting.

    The Council can decide to terminate the Spokesperson's term in office at any time and to request new elections. Such a termination requires a 3/4 vote of the representatives present at a Council meeting with a quorum of at least 2/3 of the members represented.


  2. Function of the Spokesperson

    The Spokesperson will be the representative of the Collaboration in scientific, technical, and managerial concerns. The Spokesperson will be concerned not only with the design and construction of the detector and its upgrades, but also with all other preparations required to operate the experiment efficiently and to publish results in a timely and responsible fashion, and with continued leadership of the Collaboration.


  3. Deputy Spokespersons

    There will be up to two deputy spokespersons. The spokesperson and the deputies must all belong to different institutions. The deputy spokespersons will be appointed by the Spokesperson subject to the approval of the Council. The deputy spokespersons provide support and assistance to the Spokesperson in the management of the experiment and collaboration. They may be appointed by the Spokesperson to act on his or her behalf and to represent the Collaboration.


IV. Adoption

These bylaws were adopted by the Council on 21 June 1991 and amended on 16 Nov. 1991, 21 April 1993, 7 Nov. 1995, and 28 Nov. 2001.

(Adapted from the SDC)

Publication Policies

Quick reference



Affliation Representative E-mail Phone #
University of California, Los Angeles Huan Huang 310-825-9297
Valparaiso University Don Koetke, Chairperson 219-464-5377
Yale University Jack Sandweiss 203-432-3358
Brookhaven National Laboratory Jamie Dunlop 631-344-7781



August 14, 1994

Goals. The publication goals of the STAR Collaboration are as follows:

  1. The speedy publication of results that the Collaboration has agreed are sound and ready for publication. Here "publication" means the announcement of results through seminars, conferences, and/or scientific journals.
  2. The avoidance of rumors and premature publication. 
  3. The equitable assignment of credit to individuals for their work.



The following policies and practices have been adopted to further the above listed goals:


  1. Data from all parts of the STAR detector shall be available to all members of the STAR Collaboration for analysis. Furthermore, it is the responsibility of all collaborators to see that the necessary correction algorithms and correction parameters be updated and made available to the entire Collaboration in a timely manner. Any member of the Collaboration is free to analyze any part of the data.
  2. Given the overriding principle of open communication within the collaboration, collaborators should, upon request of a colleague, provide relevant code and input assumptions that would permit results to be checked and confirmed.
  3. Members of the Collaboration should exercise caution and good judgment when discussing experimental results with individuals outside the Collaboration before the results have been published (i.e., presented publicly in a seminar or conference or submitted for publication in a scientific journal). These results should clearly be labeled "Preliminary". When individuals outside the Collaboration are consulted for advice on the analysis or interpretation of the data, those individuals should be asked to respect the confidentiality of the data.
  4. Members of the Collaboration should not present unpublished experimental results in seminars or conferences until (a) a memo has been circulated to the Collaboration giving details of the analysis and results, and (b) a rehearsal has been held in front of several members of the Collaboration, including a Council member and, if possible, the Spokesperson. In particular circumstances the Spokesperson may waive both these requirements.

    The Spokesperson will be designated as the Talks Coordinator. He will strive to distribute speaking invitations received by the Collaboration on the basis of the suitability of the speaker to the topic and an equitable distribution of talks to individuals and institutions with appropriate consideration of regional distinctions. As an aid to this end, he will maintain a record of all talks; thus members of the Collaboration who receive personal invitations to give talks should inform the Talks Coordinator. Speakers are encouraged to deposit a copy of their transparencies in a file which will be maintained by one of the secretaries.

  5. A paper should not be submitted to a scientific journal until the above requirements have been met and (c) a not-far-from-final draft of the paper has been discussed at a general meeting, and (d) the final draft has been circulated. After the discussion of the not-far-from-final draft, an ad hoc committee may be appointed by the Spokesperson to facilitate the preparation and submission of the final draft. This committee would consist of the principal authors and one or more individuals not directly working on the analysis. It would be empowered to adjudicate disagreements on details of the paper. In addition, the Spokesperson will maintain the list of publications.
  6. The Spokesperson will maintain the Collaboration's current author list. In general, the authors of papers will be those collaborators who have contributed to the taking or analysis of the data reported in the paper. In recognition of their contributions, collaborators who have worked on the installation of new equipment but have left the Collaboration prior to the taking of data will be included on the initial papers of the Collaboration using that equipment. Normally individuals are dropped from the general author list one year after they leave the Collaboration; however, individuals who have made special contributions to a given topic, either in hardware or analysis, should be retained on the author list of papers for which their contributions are relevant. Technical papers need only list as authors those individuals who contributed to that project, but the "STAR Collaboration" should be acknowledged. Decisions on the inclusion of authors will be done on the basis of these guidelines by the Council member from the author's institution with the concurrence of the Spokesperson.

    The authors of papers will be listed in alphabetical order, preceded or followed by the phrase "STAR Collaboration". Papers which result from student's theses should be so indicated by appropriate footnotes. Papers for conference proceedings are normally submitted in the speaker's name, plus other major contributors if appropriate, plus "STAR Collaboration", and require only the Spokesperson's agreement on the wording of the text.

  7. The Spokesperson will maintain a list of students' thesis topics which will be updated at collaboration meetings. The Council may aid in resolving any conflicts.
  8. Members of the Collaboration should not issue press releases or call press conferences without the approval of the Spokesperson, who will consult with the members of the Council.


Physics Opportunities with STAR in 2020+


STAR run18-19 BUR

STAR run16-17 BUR

CAD luminosity projection:

Overleaf document:

weekly meeting eZuce: 
Title: STAR BUR 2017
Community: STAR
Meeting type: Open Meeting (Round Table)
Meeting Access Information: eZuce SRN
Mobile App : Meeting ID: 102 3196
or Link:
- Phone Bridge ID: 102 3196

The Charge:



A call for the annual Beam Use Request (BUR) has been sent from the BNL ALD to RHIC collaborations on February 22nd, 2017:

Dear RHIC Spokespersons:

I am writing to request that you submit the annual Beam Use Request for the RHIC runs in 2018 and 2019 and related material.

We current[ly] anticipate, assuming favorable budget conditions, runs of 15 cryo-weeks (including 2 weeks for the Coherent electron Cooling test)

in FY2018 and 24 cryo-weeks each in FY2019 and FY2020. Less favorable,

but still likely, budget conditions would only allow for a combined run of 20 cryo-weeks in FY2019/FY2020. The beam use request should consider both possibilities.

The submissions are due by May 15, 2017. Since PHENIX has ended data taking and sPHENIX has not yet started construction, I expect to receive a BUR from STAR only.

I also ask STAR and PHENIX to report on the status of analyses of data from previous RHIC runs, especially the runs in 2014-16.

In addition, I invite the STAR and sPHENIX Collaborations to present letters of intent for proposals of modest forward upgrades to their detectors for data taking after 2021 for consideration by the PAC.

The dates for this year’s RHIC PAC meeting are June 15-16, 2017. A list of current PAC members is attached for your information.

Thanks in advance,



The Committee and responsibilities

Gang, Voloshin, Prithwish (Isobar for CME), 
Grazyna,  Geurts (BES-II), 
Cebra, Herrmann (FXT), 
Lisa, Xiaofeng (general), 
Zhenyu, Gregory (HI accomplishments), 
Renee, Oleg Eyser (Spin accomplishments), 
Flemming, Rosi (Detector upgrades)
Jerome (software)

Summary Tables

 Summary Tables 

for run 18 

year Energy  time species events priority sequence




200 GeV


200 GeV


27 GeV











1.2B MB


1.2B MB


>500M MB









3.0 GeV (FXT)

  3 days?


100M MB



for run 19 

energy  weeks Events FXT days events
19.6 4.5 400M 4.5 2 100M
14.5 5.5 300M 3.9 2 100M
11.5 5? 230M 3.5 2 100M
62.4     7.7 2 100M
39     6.2 2 100M
27     5.2 2 100M

Plan B: 

energy  weeks Events FXT days events
19.6 4.5 400M 4.5 2 100M
14.5 5.5 300M 3.9 2 100M
27 isobar 5? ? 3.5 2 100M
62.4     7.7 2 100M
39     6.2 2 100M
27     5.2 2 100M

for run 19/20 combined

for run 20 (after run 19)

energy weeks Events FXT days events
11.5 5 230M 3.5 2 100M
9.1 9.5 160M 3.2 2 100M
7.7 12 100M      

STAR run19-20 BUR

 STAR Beam Use Request for Runs 19 and 20



Meeting Schedule & Time Line

  • Weekly committee meetings on Tuesday at noon (EST)
    • Blue Jeans information:
      To join the Meeting:
      To join via Room System:
      Video Conferencing System: -or-
      Meeting ID : 406880288
      To join via phone :
      1)  Dial:
      	+1.408.740.7256 (United States)
      	+1.888.240.2560 (US Toll Free)
      	+1.408.317.9253 (Alternate number)
      	(see all numbers -
      2)  Enter Conference ID : 406880288
  • Time lines:
    • draft document to Collaboration: April 17, 2018
    • final version to Berndt Mueller: May 1, 2018
    • NPP 2018 PAC Meeting: June 7-8, 2018
BUR 2018 Document

Official charge Berndt Mueller

Dear Helen & Zhangbu:

I am writing to solicit the STAR beam use requestDear Helen & Zhangbu:
I am writing to solicit the STAR beam use request for RHIC Run-19
and to request presentations from the RHIC collaborations at this
year’s PAC meeting, which is scheduled to be held on June 7-8, 2018.
We anticipate the 2019 RHIC run to constitute the first year of a
two-year high statistics beam energy scan. The 2017 PAC assigned
highest priority to proposed Au+Au runs at 11.5, 14.5, and 19.6 GeV, 
interleaved by brief fixed target runs at the same beam energies, as 
well as dedicated fixed target runs corresponding to CM energies of 
7.7, 6.2, and 5.2 GeV. The PAC tentatively recommended Au+Au runs in 
the collider mode at 9.1 and 7.7 GeV during the 2020 RHIC campaign.
The STAR collaboration should not simply take these tentative 
recommendations as a given, but reconsider and justify the prioritized 
set of beam energies and the requested accumulated statistics at each 
energy, assuming either 24 cryo-week runs or 20 cryo-week runs in each 
of the years 2019 and 2020.
The beam use request should be submitted no later than May 1 in order 
to allow the PAC members to study it in detail before the meeting.
In addition to the STAR beam use request, I would like to request
updates from STAR and PHENIX on the status of results from Runs 14-17 
(14-16 for PHENIX).
Best regards

2018 PAC Committee Members 

M. Gazdzicki (CERN), J. Harris (Yale, chair), H. Huang (UCLA),
V. Koch (LBNL), J.C. Peng (UIUC), S. Pratt (MSU), K. Rajagopal (MIT),
A. Schaefer (Regensburg), M. Stephanov (UIC), and J. Velkovska (Vanderbilt).
Scott Pratt has indicated that he will not be able to attend.

STAR BUR Committee and Assignments

Physics Highlights (Runs 14-17) -- Heavy Ion: Xin Dong, Takafumi Niida; Spin: Kevin Adkins
Run 19/20 Requests --  BES2: Declan Keane, Grazyna Odyniec, Sevil Salur; FXT: Daniel Cebra, Terry Tarnowsky
Upgrades           --  Flemming Videbaek, Rosi Reed, Ingo Deppner
Ex-Officio         --  Helen Caines, Zhenyu Ye, Jim Drachenburg, Grigory Nigmatkulov
Frank Geurts (chair)

STAR run20-21 BUR

 STAR Beam Use Request for Runs 20 and 21



Meeting Schedule & Time Line

  • Weekly committee meetings Tuesday noon - 1h30pm (EDT)
    • Blue Jeans information:
      To join the Meeting:
      To join via Room System:
      Video Conferencing System: -or-
      Meeting ID : 625 208 370
      To join via phone :
      1)  Dial:
      	+1.408.740.7256 (United States)
      	+1.888.240.2560 (US Toll Free)
      	+1.408.317.9253 (Alternate number)
      	(see all numbers -
      2)  Enter Conference ID : 625 208 370
  • Time lines:
BUR 2019 Document

Official charge Berndt Mueller

Dear Helen & Zhangbu:
I am writing to solicit the STAR beam use request for RHIC Run-20
and to request presentations at this year’s PAC meeting, which is 
scheduled to be held on June 10-11, 2019.
The 2020 RHIC run will be the second year of the planned three-year
high statistics beam energy scan. The 2018 PAC tentatively assigned 
first priority for Runs 20-21 to data taking in the collider mode at 
7.7, 9.1, and 11.5 GeV CM energy, accumulating at least 100M, 160M,
and 230M min bias events, respectively. Second priority was assigned
to fixed target runs at 3.0, 3.2, 3.5, 5.2, and 6.2 GeV CM energy, 
acquiring at least 100M events at each energy, but did not specify 
exactly in which order these data should be taken, except that 
optimal use should be made of the availability of electron cooling 
to enhance the luminosity.
The STAR collaboration should not simply take these tentative 
recommendations as a given, but reconsider and justify the 
prioritized set of beam energies and the requested accumulated 
statistics at each energy, assuming either a 24 or a 28 cryo-week 
run in FY2020, followed by a 20 cryo-week run in FY2021. STAR should
also consult with C-AD about the number of dedicated LEReC 
commissioning weeks that are expected to be required during Run-20.
In addition, I request presentations on (i) the status of data 
analysis from previous RHIC runs and (ii) an update of the physics
goals for a short (16 cryo-weeks) forward Spin physics run in FY22 
with 500 GeV p+p collisions. 
The beam use request should be submitted no later than May 15 in 
order to allow the PAC members to study it in detail before the meeting.
Best regards

2019 PAC Committee Members 

Masayuki Asakawa, John Harris (chair), Huan Huang, Volker Koch, Jen-Chieh Peng,
Scott Pratt , Krishna Rajagopal, Mikhail Stephanov, Julia Velkovska

Bill Christie, Dmitri Denisov, Jamie Dunlop, Wolfram Fischer, Achim Franz (secretary),
Hong Ma, Berndt Mueller, Thomas Roser, Ferdinand Willeke

STAR BUR Committee and Assignments

Physics Highlights -- 
  - Heavy Ions: Aya Jowzaee (BulkCorr), Hanseul Oh (Jets), Xin Dong (HF), Sevil Salur (Spectra);
  - Spin: Zilong Chang, Jinlong Zhang
BES-II Upgrades:  Irakli Chakaberia (iTPC), Tetyana Galatyuk (eTOF), Rosi Reed (EPD)
BES-II Run Plan: Dan Cebra, Declan Keane, Grazyna Odyniec, Xiaofeng Luo
pp 500 Run Plan: Jim Drachenberg, Elke Aschenauer, Scott Wissink
The case for AuAU at 16.7GeV: Xiaofeng Luo
The case for a small systems scan: Wei Li

Ex-Officio    --  Helen Caines, Zhenyu Ye, Grigory Nigmatkulov
Chair         --  Frank Geurts